Document Type

Poster

Publication Date

3-3-2026

Abstract

At University of San Francisco’s Gleeson Library, LibGuides functions as the primary platform for our main website as well as for research guides. Managing both types of content in the same way led to familiar CMS governance challenges: inconsistent structure, design drift, unclear responsibility for maintenance, and blurred distinctions between core website content and research guides. To address this, we undertook a collaborative UX and systems-led process to develop and implement a web governance framework and accompanying design system. The governance framework establishes guiding principles, defines content stewardship roles, differentiates expectations by content type, and standardizes branding and responsibility across the site. The design system complements this work by providing shared layouts, reusable components, and content standards, managed through GitHub and LibGuides. This poster describes the web governance framework and design system, explains the implementation approach, and highlights next steps as our website management practices continue to evolve, offering lessons applicable to other flexible CMS environments.

Comments

Presented at the 2026 Code4Lib Conference in Philadelphia, Pennsylvania.

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